Office of Student Engagement

Members of the campus community with proper approval are permitted to access the Kanbar Campus Center after regularly scheduled hours through the swipe card system. All individuals seeking approval for after-hours access should contact the Associate Dean of Students and/or the Assistant Director for Operations (Kanbar 317). The Kanbar Campus Center must be staffed when the building is in use. This includes all events, meetings, and programs. All requests to use the building must go through the room reservation process. If a request requires keeping the building open later than scheduled or opening the building earlier than scheduled the request will be reviewed by the Assistant Director of Student Engagement for Operations. Decisions will be based on:

• Size of the event and cost of keeping facility open
• Appropriateness of facility for the event
• Ability to find proper staffing for request
• Timing in placing the request

The university’s student Alcohol, Drugs, and Prohibited Substances Policy can be found in the University Catalog & Handbook. This policy extends to all visitors of the Kanbar Campus Center.

For Events with Alcohol

Use of alcohol of any kind in the Kanbar Campus Center must be noted in the Room Reservation Request in EMS.

Use of alcohol of any kind in the Kanbar Campus Center must be noted in the Room Reservation Request in EMS.

All alcohol logistics must be coordinated through Dining Services. This includes the purchase of the alcohol and coordination of bartenders. Approval for the use of alcohol by any student clubs and organizations must be approved by the Associate Dean of Students.

Events serving alcohol in the Kanbar Campus Center must be in a designated area that is closed off to regular building traffic and away from student traffic. In the Performance Space, the room doors must be closed. Events serving alcohol in “open” areas of the building will only be allowed if that area of the building is closed off for the event or the entire building is closed for the event. That decision is made by the Associate Dean of Students.

If the event is attended by individuals under 21, photo ID’s must be checked by someone hosting the event and age must be verified. Those individuals of legal drinking age must be properly marked with wristbands, etc.

Events involving students should not have an open bar and must have a controlled drinking limit (example: 1 per hour) that can be monitored by drink tickets. For events longer than 2 hours alcohol should not be served during the final hour of the event.

Security may be required for events. The decision would be made by the Kanbar Building staff, Public Safety, and the hosts. The costs of security would be at the host's expense. Security may be required to monitor the event and/or redirect building traffic if areas are closed off.

Additional information can be found under the Student Alcohol Policy section of the University Catalog & Handbook.

All service animals must be clearly marked, otherwise, animals are not permitted in the building. Please see the Assistance Animals section of the University Catalog & Handbook.

All balloons used in the Kanbar Campus Center must be secured to a fixed object and/or weighted down to the floor or table.

All balloons must be cleaned up and removed from the facility at the end of the event by the event organizer.

These modes of transportation are not permitted in the Kanbar Campus Center or on the steps, ramps, or patio. Racks for securing bicycles are conveniently located throughout campus. Bicycles must be parked at designated bike racks on campus. Bicycles may not be parked or secured in any building; in a vehicle parking space; on the grass, shrubs, trees or flower beds; to a handrail, light pole, fence; or places that hinder or impede the pedestrian traffic of any sidewalk, stairway, entrance/exit of a building or in such a manner as to interfere with the access to facilities as required by the U.S. Americans with Disabilities Act. Bicycles violating this policy can be removed immediately by Public Safety or Facilities. For more regulations and tips regarding bicycles, please visit the Public Safety website. 

Skateboarding is permitted on campus with the following exceptions:

• Skateboarding is prohibited around academic buildings between the hours of 9 a.m. and 5 p.m.;
• Skateboarding may not interfere with normal pedestrian traffic;
• Walls, railings, and buildings may not be used in any way during the act of skateboarding

Bicycles and skates are permitted on University property for the sole purpose of transportation. Electronic skateboards, including self-balancing boards/scooters, and any other similar equipment, are prohibited from being possessed, used/ridden, stored, or charged in any University-owned, operated, or leased property, due to their potential fire and fall injury hazards. These devices are prohibited in residence halls, apartments, classrooms, dining areas, laboratories, meeting rooms, and all other campus facilities, campus grounds, and other off-campus properties controlled by the University.

The use of open flame candles is prohibited in the Kanbar Campus Center. Additional Fire Safety policies can be found in the University's Student Handbook.

Violations of these policies can result in a suspension of privileges. Clubs and organizations in consistent violation of this policy can have their reservation privileges as well as have their recognition with SGA jeopardized.

Catering sternos used by Dining Services are allowed.

Thomas Jefferson University is committed to fostering a safe and welcoming campus community. In turn, it is the responsibility of each person within the University community to join in creating an environment in which others have a positive experience and promote inclusion and respect.

All students, faculty/staff, and visitors of the Kanbar Campus Center are expected to uphold all building policies and University policies laid out in the Community Standards in the University Catalog & Handbook. 

Those found disobeying any of these policies may be subject to incident reporting, disciplinary action, or removal of access to the building and its spaces.

All drop-off boxes (examples: food and clothing drives) must be scheduled and approved through the Office of Student Engagement: Community Service through the Community Service Website.

Collections will be approved for up to one week and may be placed on the second floor on Kanbar across from the Information Desk. Boxes are not allowed to be placed in any other area of the building. Unapproved boxes or boxes in unapproved locations will be removed. Boxes will not be approved if they:

• Advertise or promote alcohol
• Advertise or promote illegal substances
• Use vulgar language
• Show graphic sexual and/or violent content

Boxes are not provided and will not be monitored by Kanbar Campus Center Staff or the Office of Student Engagement. Loss or theft of items in the drop-off boxes are the responsibility of the sponsoring organization. We recommend emptying the boxes each night to reduce the possibility of losing items.

Violations of these policies can result in a suspension of privileges. Clubs and organizations in consistent violation of this policy can have their advertising privileges as well as have their recognition with SGA jeopardized.

Decorations and the removal of decorations must occur during the reserved time of the event by the organization hosting the event. Glitter is not permitted. Any forms of tape are not permitted. Blue painters’ tape is permitted with the permission of the Assistant Director of Operations and can be obtained at the Welcome and Information Desk. Tacks, nails, and staples are not permitted. 

Tying decorations to objects (pipes, light fixtures, catwalks, etc.)  in spaces is not permitted without approval by the Assistant Director for Operations.

Twelve easels are available for use in the Kanbar Campus Center. Request for use should be included in the Event Setup Request through the Facilities Work Order System for your reservation.

Requests to turn the fireplace on and off must be directed to the Welcome and Information Desk and the Kanbar Campus Center Staff. Users of the Kanbar Campus Center should not attempt to use the fireplace without assistance from the Kanbar Staff.

Furniture and set-up needs for events must be approved by the Kanbar Operations staff and Facilities Operations and Maintenance. All event set-up requests must be submitted through the Facilities Work Order System. Please see our reservation policies for more information.

The movement of chairs within a specific area or room in the Kanbar Campus Center is allowed unless otherwise designated. All chairs must be returned to their original location before leaving. Groups or organizations who do not return the furniture set up to its original position will risk losing their reservation privileges.

The movement of tables within a specific area or room in the Kanbar Campus Center is only permitted with the permission of a Kanbar staff member.

The movement of any furniture to other parts of the building or between rooms is prohibited unless approved by the Assistant Director for Operations, and/or Facilities.

Moving furniture in the Living Room is strictly prohibited.

The Lost and Found is located at the Welcome and Information Desk. All items are logged and kept for a period of one semester. A lost item may be reported, and if found, the contact person will be notified to come pick up the item after signing the log. Found item owners are identified if possible and contacted to come pick up their item as soon as possible.

Found photo IDs, including campus ID cards, driver’s licenses, and state-issued IDs, and credit or debit cards, are logged and kept for a period of 2 weeks. Owners will be identified if possible and contacted. After the two-week period, these items are shredded for security purposes.

Please review all Photo ID Policies on the Kanbar Campus Center Website. Photo ID’s are taken anytime during the regularly scheduled hours of the Kanbar Campus Center. Please see a Kanbar Building Manager at the Welcome and Information Desk with your campus key and a secondary form of identification. 

Please review the entire University Posting Policy (PDF).

Bulletin Boards

The Kanbar Campus Center has 3 general bulletin boards for posting and advertising located on each floor of the building. All material posted in the Kanbar Campus Center must be approved and hung up by the Office of Student Engagement in suite 317. The hanging of any materials on doors, glass, walls, stairwells, bathrooms, etc., is strictly prohibited unless approval is given by the Assistant Director for Operations and the Associate Dean of Students. Items that have not been approved or are found in unapproved locations will be immediately removed. Taping to the walls or other surfaces in the Campus Center is strictly prohibited.

Banners

All banner displays must be scheduled and approved through the Office of Student Engagement (Suite 317) in the Kanbar Campus Center. Each department, club, or organization is allowed to display a banner for one week.

Distribution: Kanbar Campus Center Staff will hang the banners. The banners may not be larger than 40 feet long and 60 inches wide. Any size less than that is acceptable.

Kanbar Staff will take down the banner after the reserved week is up. If the department, club, or organizations would like to keep the banner, arrangements must be made prior to the removal of the banner.

Banners are only allowed on the balcony above the Living Room in the Kanbar Campus Center. Banners may not be hung in other areas of the building.

Banners will not be approved if they:

• Advertise or promote alcohol
• Advertise or promote illegal substances
• Use vulgar language
• Show graphic sexual and/or violent content

Violations of these policies can result in a suspension of advertising privileges. Clubs and organizations in consistent violation of this policy can have their advertising privileges as well as have their recognition with SGA jeopardized.

Gallery Use

The Kanbar Campus Center provides 2 wall spaces (one in the Common Thread and one in “Ted’s Barista) for further advertisement. These spaces are reserved for larger posters. Organizations wishing to advertise in this location will need to provide their own poster or foam core backing. All materials must be approved by the Office of Student Engagement (Suite 317). Poster hangers can be obtained at the Welcome and Information Desk.

These spaces are also available for student and faculty work to be exhibited. These spaces must be reserved through the Campus Reservationist. Requestors will be provided with the Kanbar Gallery Policy, which outlines specific guidelines for usage, installation, and approval.

TV Screens

TV screens throughout the Kanbar Campus Center are primarily used for advertising space. The ads on the screens will be limited, and available only on a first-come, first-serve basis. Ads must be sponsored by a University department or registered student organization. Ads may not advertise or promote alcohol, illegal substances, use vulgar language, or show graphic sexual and/or violent content.

Ads must be saved as a jpeg file. The appropriate layout size for the TV screens is 16:9 or 1152 pixels wide by 648 pixels high.

Completed ads may be submitted by email to TJU_EF_StudentEngagement@jefferson.edu to be reviewed by a member of the Office of Student Engagement. All ads are subject to denial or removal by the Kanbar Operations Staff. Once the ad is approved, it will run for up to two weeks prior to the event. Questions can be directed to the Assistant Director for Operations at KanbarCampusCenter@jefferson.edu. 

Table Tents

Table tent displays must be scheduled and approved through the Assistant Director of Operations in the Office of Student Engagement. Table tents must be sponsored by offices or departments within Jefferson East Falls. All table tends should be dropped off at the Welcome and Information Desk after approval. Questions can be directed to the Assistant Director for Operations at KanbarCampusCenter@jefferson.edu. 

Layout: Table tents must be pre-cut when given to the Information Desk for distribution. Panels should measure 6.25 inches (width) by 4.25 inches (height).

Policies: If more than one group wishes to display table tents during the same week, arrangements can be made. 

Table tents will not be approved if they:

• Advertise or promote alcohol
• Advertise or promote illegal substances
• Use vulgar language
• Show graphic sexual and/or violent content

All policies and procedures for the reservation of space in the Kanbar Campus Center will follow those laid out in the East Falls Campus Room Reservation Policy. Please see the Kanbar Reservations Policy for full instruction on reserving meeting and event spaces in the building.

The Kanbar Campus Center, in its operation, is a non-academic facility that is to be used for meetings, events, and extra-curricular activities. Reservation requests for classes and/or “classroom activity” will not be considered. Requests for consecutive and/or ongoing meetings will only be considered for clubs and organizations.

Please review our After-Hours policy for event requests outside of regularly scheduled hours. These requests must go through the Associate Dean of Students and the Assistant Director for Operations.

This policy pertains to student groups and external paying vendors. Solicitation is considered any activity in which an action is requested of another individual for any purpose. Sales, petitions, surveys, and distribution of printed or free materials are considered solicitations under this policy. Solicitation is only permitted at your reserved table. The vendor must remain within their reserved area and may not approach facility patrons or call out to patrons walking by. People will approach your table if they are interested.

Smoking is prohibited in any area in which a fire or safety hazard exists and in common areas, open offices, foyers, hallways, stairwells, elevators, restrooms, classrooms, laboratories, conference rooms, auditoriums, gymnasiums, computer centers, Library, Campus Store, Mailroom, The Design Center, Health Center, Ravenhill Chapel, the Kanbar Campus Center, DEC, and all residence halls and dining halls. This includes lighted pipes, cigars, cigarettes, e-cigarettes, vape, or any other type of smoking paraphernalia. Please see the Smoking Policy in the University Catalog & Handbook.

The Kanbar Campus Center has two 6 foot tables available to be reserved by the campus community located at the top of the Common Thread Stairwell on the second floor. This is the only location approved for vending/fundraising events for clubs/orgs, and University departments.

All table reservations must be made through the Campus Reservationist by submitting a request in EMS. Clubs and Organizations must get approval from the Assistant Director for Campus Activities to complete any fundraising activities. 

General Policies:

• No more than 2 groups will be reserved per day.
• One on-campus Club or Organization, One outside Vendor
• Two on-campus Clubs or Organizations
• Weather permitting, vending tables will be available outside on the Living Room Patio.
• Information tables must be staffed at all times. Tables may not be left unattended.
• Tables can be reserved for the entire day or for certain hours of the day.
• Groups will not be booked together when vending similar items.
• Groups are allowed to reserve up to four weeks at a time.

Any questions, concerns or feedback should be directed to the Campus Reservationist by emailing TJU_EF_Reservations@jefferson.edu.