Operational Notes & Procedures

The Chart of Accounts provides for comprehensive financial analysis and reporting.

Structure uses "chartfields" to record financial transactions:

• AP business unit (3 digit) - represents legal entity
  
• GL business unit (3 digit) - represents company or organizational unit
  
• Department (5 digit) - represents area using the dollars
  
• Account (4 digit) - represents what the dollars are used for
• Product (6 digit) - optional-represents further delineation of where the dollars come from such as endowment fund, sponsored project, gift fund, special purpose fund

Accounts for FY Activity
Accounts for FY Requisitions
Accounts for Procurement Card Transactions

East Falls:
Business Units

Department Sorted by New Value OR  Cost Center

Accounts Sorted by New Value OR Object Code

Requests for a new University or JUP department, product or account must be approved by your divisional financial officer and should be forwarded to the Director of Accounting:  

• New department/product
• Department name
• Home department
• Timekeeper name
• Timekeeper location
• Timekeeper extension
• New account
• Account name
• Account purpose
• Business unit and department related to account/product
• Manager ID (9 digit employee number) for department/product

Ensuring Success Tidbits

Use valid chartfield combination on transactions:

• Viewing chartfield combinations for sponsored projects

Resources

Jefferson Policies and Procedures, accessible via Canvas (fournd in left navigation, after logging in).

• #103.16 Special Purpose Fund Accounts
• #102.11 The Jefferson Foundation Gift Acceptance Policies
• #103.27 Endowment Spending Policy