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Finance for Staff

Contact

Enterprise Finance

1101 Market Street
Jefferson Tower, Floors 20 & 29
Philadelphia, PA 19107

Paying Suppliers

Accounts Payable Customer Service Team

By Vendor Remit Name on Invoice:

Vendor Letter Customer Service Email
Owens & Minor, J&J Companies*, Fisher Scientific, Fisher Healthcare, Amerisource, McKesson Drug uploads, Oncology Supply (pay Amerisource), Abbott Vascular, Abbott Lab, St Jude, Thorotec, McKesson Medical (Kennedy upload only) apcustomer.service1@jefferson.edu
C - F, Q apcustomer.service2@jefferson.edu
A, G-I, P apcustomer.service3@jefferson.edu
Abbott Nutrition, Abbott Molecular, Abbott Diagnostic, B, T-Z apcustomer.service4@jefferson.edu
M, N, O, S, GRM, GCJ Facility Services Inc, 360 Translations apcustomer.service5@jefferson.edu
Olympus, Medtronic (All), Apple Computer, Illumina, McKesson Specialty, McKesson Medical (except for Kennedy), GE, Stryker, Zimmer, Special Covid Suppliers as needed apcustomer.service7@jefferson.edu
  apcustomer.service8@jefferson.edu
J-L, R apcustomer.service9@jefferson.edu

*J&J Companies: Depuy Synthes 0000000547, BiosSense Webster 0000001028, Depuy Ortho 0000002073, Depuy Spine 0000002074, Ethicon 0000002453, Johnson & Johnson Health System 0000003645, Synthes 0000006699, J&J Healthcare Systems Inc 0000008575, J&J-Synthes 0000035734.

For issues regarding payments that are made from a Sponsored Project (ie Grant), please contact SubAwards@jefferson.edu for all issues regardless of vendor letter.

Operational Notes & Procedures
  • Purchases of goods and services via:
    • Ascent Purchase Order
    • Request for Payment for items such as subscriptions, memberships, honoraria,  conference registrations and petty cash reimbursements
    • Procurement Card
  • Payments to suppliers are typically processed on Tuesday and Thursday evenings
  • Suppliers will be paid electronically whenever possible
  • Invoices will be received electronically from suppliers whenever possible
  • Invoices are scanned & attached to each voucher:
  • Guidelines for requesting an outgoing wire transfer
  • Matching is a daily process where purchase orders are reconciled to invoices and receipts
    • Payments to suppliers will not be made until documents match
    • Your prompt participation in resolving match exceptions when requested aids in maintaining positive supplier relationships
  • IRS form 1099 Miscellaneous Income is mailed in January for the preceding calendar year
Ensuring Success Tidbits

Determine appropriate method to obtain goods or services:

  • If using Ascent PO:
    • create requisition
    • obtain required approvals
    • attach supporting documentation, if required
  • If using Request for Payment:
    • select correct form for your employer
    • obtain required signatures
    • attach all supporting documentation
  • If using Procurement Card:
    • retain support and documentation for charge

Determine your Legal Entity

Accounts for Procurement Card Purchases
(secure intranet link)

Resources
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